Thesis Procedures

You do your thesis under joint supervision by University 1 and University 2 where University 1 is the university where you spent the first year of the programme and University 2 is the university where you spend the second year. The topic must be agreed upon by the supervisors of University 1 and 2 and must be within the specialty of your study track.

Before initiating the thesis process

You must make sure that you have completed all your remaining courses by the end of February (second study year). If you have remaining courses, you must get in contact with the local academic NMME contact regarding the missing courses and submit an updated study plan to both the programme coordinator and the local coordinator on how you intend to complete the missing courses and when (course code and name, date of re-exam etc.).

Thesis agreement

By November in your second study year (your 3rd semester), you should contact one professor from each of the two universities in your study track, in order to discuss the thesis topic, methods to be applied, procedure and timing. You must fill in a joint thesis agreement form to be signed by both supervisors and sent to the NMME programme co-ordinator. By signing the thesis agreement form, you make sure that the supervisors are aware of the NMME programme specific features and agree to follow the recommendations given by the consortium regarding the joint supervision.

The thesis agreement addresses the following aspects, which you must discuss and agree on in collaboration with your supervisors:

a) Topic and method(s) applied

The topic and the method(s) applied must be agreed upon by both University 1 (first year of study) and University 2 (second year of study) professors as well as the Programme Board. The thesis can be done in industry (e.g. in a company), if both supervisors/universities agree on that.  

b) Roles

In the thesis agreement, you must indicate the contact data for the two supervisors involved in the thesis project, including their roles (who is the main supervisor). As a rule, a professor of University 2 is the main supervisor, but upon agreement, a professor of University 1 may become the main supervisor.

It is important that you discuss your expectations to the supervision process with your supervisors and agree on reporting procedures and a meeting schedule.

c) Timing

You must find out the local rules of the two partner universities concerning the thesis procedure and respect the deadlines given by University 1 and 2. You must also inform your supervisors about these aspects.

Based on this information, you and your supervisors agree on a timeline for the thesis, including major milestones and deadline for submission. The thesis work should be started in January-February at the latest (second study year) and you should submit it for assessment at the end of June/July at the latest but following always the local rules of the two universities.  

Please make sure that all parties are aware of the given deadlines. You must also communicate regularly with the supervisors. We suggest you make a weekly progress report that you send to your supervisors.


When everything has been settled you should complete the thesis agreement form and return it to your supervisors and the programme co-ordinator. Please note that you must also register the project by your the administrations at both universities. Your supervisors will help you with this.

Progress report

By mid-March, you must submit an interim report on the progress of your thesis work to both of your supervisors (University 1 and University 2). A weekly, informal, progress report that you send to your supervisors is also recommended.

Presentation of thesis

When you have finished your thesis you must give a presentation of it, according to each partner university rules:

  • Aalto: presentation of the thesis must be done either at Aalto or at the partner university
  • Chalmers: presentation of the thesis must be done either at Chalmers or at the partner university
  • DTU: a thesis defence is required and counts towards the final grade.
  • KTH: presentation of the thesis must be done either at KTH or at the partner university 
  • NTNU: no presentation required

You must agree with supervisors on the timing of the presentation, but it should take place in June or August at the latest. Both supervisors must participate to this event. In cases where it is not required to do a thesis presentation, a joint presentation must be organised with the participation of both supervisors.

Evaluation of thesis

Your thesis will be evaluated according to the rules of the involved universities 1 and 2. Your supervisors will have stayed in close contact and discussed the assessment criteria extensively, both when designing the thesis project and during the process. It is a goal that you get one grade for your thesis. However, since the thesis assessment criteria differ between the partner universities it may occur that you get two different grades.
19 JANUARY 2022